Privacy Policy

Privacy Policy

1. Who We Are

Flawless Bookkeeping Limited 

We provide bookkeeping services to clients across the UK.

If you have any queries regarding our privacy policy or how we use your data, please contact us at:
 

info@flawlessbookeeping.co.uk

2. What Information We Collect

We may collect the following types of personal data:

Contact details: Name, pronoun, email address, phone number

Business information: Company name, number and the registered address, VAT number

Financial records: Any data that relates to the financial operations of the company, including but not limited to invoices, receipts,  bank and payment details. 

3. How We Use Your Information

We use your data to:

Providing bookkeeping  services to your company

Responding to enquiries 

Complying with legal obligations (e.g. HMRC requirements)

Improving our website and services offered 

4. Lawful Basis for Processing

We only process personal data where there is a legal basis to do so:

Contract: To perform services you’ve contracted

Legal Obligation: To comply with UK laws and regulations 

Legitimate Interest: For internal record keeping and communication

5. Sharing Your Data

We do not sell or rent your personal data.
We may share data with trusted third parties for essential services:

HMRC and other regulatory bodies (when legally required)

Accountancy software providers (e.g. QuickBooks, Xero)

IT and cloud service providers with appropriate data protections

6. How We Store and Protect Your Data

Data is stored securely in the UK or in GDPR-compliant cloud services.

We implement technical and organisational measures to protect your data.

We retain data for as long as necessary to fulfill our services and legal duties (usually 6 years for financial records).

7. Your Rights

You have the right to:

Access your data

Correct inaccurate data

Request data deletion (in some cases)

Object to or restrict processing

Withdraw consent (if processing is based on consent)

To exercise any of your rights, email: info@flawlessbookkeeping.co.uk

8. Cookies

Our website uses cookies to enhance user experience and collect anonymous analytics. You can control or disable cookies via your browser settings.

9. Updates to This Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page with a revised date.